Managed Print Services Gain Visibility, Control and Security Across Your Print Environment
If your business has limited visibility over print usage, supply costs, printer performance or document security, Managed Print Services can help you take back control.
At Document Automation Solutions, we help organisations monitor, manage and optimise their print environments using print management software, secure print release, user authentication, reporting, alerts and device management tools.
What are Managed Print Services?
Managed Print Services, or MPS, help organisations manage the full print environment more effectively.
This includes printer fleet monitoring, meter collection, supplies management, device diagnostics, secure print release, user tracking, reporting, cost recovery and ongoing optimisation.
DAS helps businesses deliver Managed Print Services using technologies such as ECI Printanista, Inepro Spider RFID and BLE readers, and Plustek scanning solutions.
The Problem
Unmanaged Printing Creates Hidden Costs and Security Risks
Many organisations do not have a clear view of how printers are being used, which devices are costing the most, when supplies are running low or whether sensitive documents are being left unattended.
This often results in:
- Unknown print volumes
- Wasted paper and toner
- Uncontrolled colour printing
- Manual meter readings
- Delayed service response
- Unplanned device downtime
- Poor supplies visibility
- Confidential documents left at printers
- No user-level accountability
- Difficulty tracking print costs
- Lack of reporting across multiple sites
Managed Print Services help solve these challenges by giving you visibility and control.
Our MPS Solution
Monitor, Manage and Optimise Your Print Fleet
DAS helps organisations create a print environment that is easier to manage, more secure and more cost-effective.
Our Managed Print Services include:
- Printer fleet monitoring
- Printer management software
- Meter collection
- Supplies tracking
- Proactive alerts
- Device diagnostics
- Print usage reporting
- Secure print release
- User authentication
- Cost allocation
- Print rules
- Printer management
- Workflow and scanning support
Printer Management Software
Complete Oversight of Your Printer Fleet
Using solutions such as ECI Printanista, DAS helps businesses monitor print environments and collect accurate device data.
Printer management software can help with:
- Remote fleet monitoring
- Automated meter collection
- Supplies visibility
- Device status tracking
- Error monitoring
- Device diagnostics
- Reports and dashboards
- Service alerts
- Multi-site fleet visibility
- ERP or service system integration
Secure Printing Solutions
Protect Sensitive Documents at the Printer
Secure printing helps ensure documents are only released when the correct user authenticates at the device.
DAS helps implement secure print release and authentication using technologies such as Inepro Spider RFID and BLE readers.
Secure print options may include:
- RFID card authentication
- NFC authentication
- BLE mobile authentication
- PIN release
- Proximity card release
- User-based print release
- Department or cost centre allocation
- Secure release at multifunction printers
Printer Management
Keep Your Print Infrastructure Running Efficiently
DAS helps businesses manage day-to-day print operations, reduce downtime and improve device performance.
Printer management may include:
- Device monitoring
- Service alerts
- Supplies management
- Usage reporting
- Fleet optimisation
- Device diagnostics
- User and department reporting
- Workflow configuration
- Ongoing support
- Print policy recommendations
Print Reporting and Cost Control
Understand Where Print Costs Come From
Print reporting helps organisations understand how printing is used across devices, users, departments and locations.
Reporting can help identify:
- High-volume devices
- Underused devices
- Colour printing costs
- User print behaviour
- Department usage
- Supply usage
- Device performance
- Contract profitability
- Opportunities for optimisation
Recommended Products for Managed Print Services
Technologies DAS Can Use to Deliver MPS Solutions
Common Managed Print Use Cases
Fleet Monitoring
Track printers, meters, supplies, errors and device status across one or multiple sites.
Secure Print Release
Require users to authenticate before documents are released at the printer.
Supplies Management
Monitor toner and consumables to reduce emergency supply issues and unnecessary stock.
Service Alerts
Receive notifications when devices require attention.
Cost Recovery
Allocate print costs to users, departments, projects, clients or matter numbers.
Print Policy Control
Apply rules to reduce waste, control colour usage and encourage responsible printing.
Business Benefits of Managed Print Services
Reduce Print Costs
Identify waste, reduce unnecessary printing and manage supplies more efficiently.
Improve Security
Protect sensitive documents with secure print release and user authentication.
Improve Visibility
Understand what is being printed, by whom, where and at what cost.
Reduce Downtime
Use alerts and diagnostics to respond to device issues faster.
Improve Supplies Management
Track toner and supplies proactively.
Support Sustainability
Reduce unnecessary printing, paper waste and unmanaged consumable usage.
Optimise Your Print Environment Today
Document Automation Solutions can help you gain visibility, control costs and improve security across your print infrastructure.
Frequently Asked Questions
Managed Print Services help businesses monitor, manage and optimise their printer fleet, print usage, supplies, security and reporting.
Yes. DAS can help identify waste, track usage, manage supplies and implement print controls to reduce unnecessary costs.
Yes. Secure print requires user authentication before documents are released, reducing the risk of confidential pages being left unattended.
DAS may use ECI Printanista, Inepro Spider RFID and BLE readers and Plustek scanning solutions.
Yes. Print management software can help monitor devices across multiple locations.
